Varuna coordinates your entire hiring pipeline — scheduling interviews, collecting feedback, communicating with candidates via WhatsApp, and preparing onboarding tasks before day one.
Link your ATS (Lever, Greenhouse, Keka, or Zoho Recruit), job boards, and email. Varuna reads incoming applications, interview schedules, and recruiter communications from day one.
ATS and job board syncWhen a candidate moves stage, Varuna auto-schedules the next interview, sends prep briefs to interviewers, reminds candidates, and follows up on missing feedback — all without recruiter intervention.
End-to-end coordinationAfter each interview, Varuna sends interviewers a structured WhatsApp check-in to collect feedback. Responses are aggregated and surfaced to the hiring manager with a recommendation summary.
Feedback in 24 hoursWhen a hire is confirmed, Varuna auto-generates an onboarding task list, assigns it to HR and the hiring manager, and schedules the first-week check-ins — so onboarding starts before day one.
Pre-day-one onboardingEvery candidate in your pipeline has a Varuna task thread — interview stages, pending feedback, and next actions — visible to the entire hiring team in real time. No spreadsheets, no missed follow-ups.
→ Real-time pipeline visibilityVaruna reads interviewer calendars and candidate availability to find mutual slots, send invites, and distribute prep briefs — reducing scheduling time from days to minutes.
→ Avg 9 min to scheduleSend interview confirmations, reminders, and status updates to candidates via WhatsApp. 98% open rate versus 22% for email — candidates stay engaged and no-shows drop sharply.
→ 98% message open rateTrack conversion rates at every stage, time-to-hire per role, interviewer response rates, and offer acceptance rates. Identify bottlenecks in your funnel and fix them with data.
→ Funnel-level analyticsInterviewers who do not submit feedback within 24 hours receive an automatic nudge. Varuna escalates to the hiring manager if feedback is still missing after 48 hours — keeping decisions on track.
→ Zero dropped feedbackOnce a candidate accepts, Varuna generates the onboarding checklist, assigns tasks to IT, HR, and the line manager, and schedules the new hire's first-week check-ins automatically.
→ Seamless handoff to onboarding| Metric | Without Varuna | With Varuna |
|---|---|---|
| Interview scheduling | 2-4 days of email coordination | Auto-booked in minutes |
| Candidate communication | Recruiter manually follows up | Varuna sends timely WhatsApp updates |
| Interviewer feedback | Chased by recruiter, often late | Auto-collected within 24 hours |
| Pipeline visibility | Spreadsheet or ATS dashboard | Live Varuna task view, whole team |
| Time to hire | Industry avg: 28 days | Cut to 14-18 days with Varuna |
| Onboarding prep | Starts on day one or later | Pre-built checklist before day one |
| Offer acceptance rate | Variable, follow-up inconsistent | +18% with proactive Varuna comms |
Varuna automates every coordination task in your hiring pipeline so your recruiters can spend time on candidates, not calendars.