Varuna scans every team member's calendar simultaneously, finds the optimal meeting slot, sends invites, resolves conflicts, and prepares briefs — without a single scheduling email.
Mention the attendees and purpose — via chat, WhatsApp, or the dashboard. Varuna instantly reads every participant's calendar, identifies their preferences, and understands the context of what this meeting is about.
Natural language requestVaruna analyses all participants' schedules simultaneously — checking for conflicts, back-to-back pressure, preferred meeting times, and minimum buffer needs — to find the slot with the highest acceptance probability.
Multi-calendar optimisationVaruna creates the calendar event, attaches an agenda draft, sends the invite, and tracks RSVPs. If someone declines, it immediately proposes a revised slot without you being involved in the back-and-forth.
RSVP management includedEvery attendee receives a personalised brief before the meeting: relevant context, their open action items, what decisions need to be made, and what preparation is expected. Distributed automatically 30 minutes before.
Per-person prep briefsVaruna reads calendars for up to 50 attendees simultaneously, identifying the optimal slot without a single email. Works across departments, time zones, and both Google Workspace and Microsoft 365.
→ Handles up to 50 attendeesWhen a conflict is found, Varuna doesn't just report it — it resolves it. It identifies which meeting is lower priority, suggests reschedule options, and executes the change with one-click approval from the relevant person.
→ Automatic conflict resolutionDefine standard meeting types for your organisation — weekly 1:1s, sprint planning, all-hands, quarterly reviews — with pre-set durations, standard agendas, and required attendees. Recurring meetings schedule themselves.
→ Organisational templatesSet up recurring meetings once and Varuna manages them — rescheduling conflicts, updating attendees when roles change, and refreshing agendas based on what happened in the previous session.
→ Set-and-forget cadenceSee how much time your team spends in meetings per week, which team members are most over-calendared, and which meeting types consume the most collective hours. Reduce meeting bloat with data.
→ Meeting ROI visibilityFor each internal meeting, Varuna pulls open action items from previous sessions, pending decisions, and relevant task updates to auto-draft an agenda. Attendees see a relevant, specific agenda — not a blank template.
→ Context-pulled agendas| Metric | Without Varuna | With Varuna |
|---|---|---|
| Coordinating a team meeting | Group email chain, 2–4 days | Instant — Varuna finds slot automatically |
| Double booking risk | Common, discovered too late | Zero — conflicts detected pre-booking |
| Agenda preparation | Manually written or skipped | Auto-generated from task context |
| Rescheduling | New email chain starts over | Varuna proposes and books alternative |
| First-slot acceptance | Often rejected, 2nd or 3rd needed | 94% accept Varuna's first suggestion |
| Meeting briefs | None or copy-paste from notes | Personalised, auto-distributed |
| Time to book | 45 min avg for 6-person meeting | 4 minutes with Varuna |
Stop wasting collective hours on scheduling logistics. Varuna coordinates your entire team's calendar and books the right meeting at the right time — automatically.