Varuna reads all calendars, finds the perfect slot, sends the invite, and prepares a personalised brief for every attendee — so scheduling becomes invisible and every meeting starts with full context.
Connect Google Calendar, Outlook, or both. Varuna reads all attendees' calendars in real time — including blocked times, travel buffers, focus hours, and preferences you've configured — before suggesting any slot.
Multi-calendar intelligenceVaruna finds the best mutual slot considering: everyone's availability, meeting length, time zone alignment, preparation time needed, and each person's preference for morning vs afternoon meetings.
Multi-constraint optimisationVaruna sends the calendar invite with the agenda, video link, and dial-in details. It tracks RSVP status and follows up with non-responders so you're never guessing who's actually attending.
RSVP tracking included30 minutes before the meeting, every attendee receives a personalised brief: who's on the call, what's been discussed before, current open items, and what decisions need to be made. Prepared by Varuna, automatically.
Pre-meeting brief every timeVaruna reads calendars from Google, Outlook, and Apple simultaneously. It respects manual blocks, detected focus time, and travel time between back-to-back meetings — so every slot suggested is genuinely available.
→ Google · Outlook · Apple CalendarSchedule across Mumbai, Singapore, London, and San Francisco without thinking about it. Varuna converts times, finds overlapping working hours, and always confirms the final time in each attendee's local time zone.
→ Automatic time zone handlingVaruna drafts a meeting agenda based on open action items, recent email context, and the meeting objective you specify. Attendees receive the agenda in the invite so everyone arrives prepared.
→ Context-pulled agendasVaruna monitors who has accepted, declined, or not responded to invites. It sends personalised follow-ups to non-responders and alerts you when a key attendee can't make it, with alternative slot suggestions ready.
→ Never wonder who's comingNeed to schedule with someone outside your organisation? Varuna generates a secure scheduling link for external attendees, finds mutual availability without sharing your full calendar, and handles confirmation automatically.
→ Works for external guestsEvery pre-meeting brief is archived and linked to the meeting record. After the call, it becomes part of the context for the next meeting with those people — so Varuna's briefs get richer every time.
→ Institutional memory built in| Metric | Without Varuna | With Varuna |
|---|---|---|
| Scheduling a meeting | 5–12 back-and-forth emails | Zero emails, auto-booked |
| Agenda preparation | Manual, often skipped | Auto-drafted from context |
| Time zone management | Manual conversion, error-prone | Automatic for all attendees |
| RSVP management | Check calendar app manually | Tracked and followed up automatically |
| Meeting briefs | Never prepared or manually researched | Delivered 30 min before, every time |
| Scheduling conflicts | Discovered at the wrong moment | Detected and resolved before booking |
| Attendee satisfaction | Frustration at back-and-forth | 94% satisfaction with Varuna booking |
Varuna handles every scheduling email, calendar check, and meeting brief — so you can spend your time in meetings, not arranging them.