Hansa sends shortlisted candidates a self-schedule link, reads live calendar availability, books the slot, generates the video link, and sends confirmations — all without a single email from your team.
The moment a candidate is advanced in the pipeline, Hansa sends them a personalised scheduling link via WhatsApp or email — automatically.
Instant triggerThey see real-time availability from your interviewer's calendar and pick a time that works for them. No back-and-forth, no login required.
Self-serviceThe slot is locked, a Google Meet or Teams link is generated, and calendar invites go to both the candidate and the interviewer automatically.
Fully automatedHansa sends reminders at 24 hours, 1 hour, and 15 minutes before the interview. No-show rates drop by over 60% with automated reminders.
Zero no-showsEvery shortlisted candidate gets a unique scheduling link. They pick their own slot from live availability. No accounts, no apps, no friction — just a link that works.
→ Works on mobileReal-time two-way sync with Google Calendar and Microsoft Calendar. Hansa reads actual availability and writes confirmed bookings directly — no manual updates needed.
→ Live syncAdd multiple interviewers to a panel. Hansa distributes bookings evenly based on live availability and load. Cap weekly interviews per person, set priorities, exclude by job type.
→ Fair distributionNeed three panellists in the same room? Hansa finds overlapping availability across all of them simultaneously and only shows candidates those windows. One invite, all calendars updated.
→ Multi-interviewerConfirmation on booking. Reminder at 24 hours. Reminder at 1 hour. Final nudge at 15 minutes. Sent via WhatsApp or email. No-show rates drop dramatically — automatically.
→ 60% fewer no-showsGoogle Meet and Microsoft Teams links are generated and embedded in every calendar invite and reminder. Candidates and interviewers click once — the meeting is already there.
→ Zero setupThe moment a candidate is shortlisted, they get a link. They open it on their phone, pick a time that works for them, and hit confirm. No logins, no apps, no waiting for someone to reply. The interview is booked in under 2 minutes.
Add your hiring panel and Hansa handles the distribution. Busy this week? Hansa routes to someone else. Interviewer on leave? Automatically redistributed. No coordinator needed to manage who interviews who.
Most interview no-shows happen because candidates forgot. Hansa sends a smart reminder sequence that keeps the interview top-of-mind — confirmation, 24-hour reminder, 1-hour nudge, and a final message with the meeting link right before.
| Metric | Manual scheduling | With Hansa |
|---|---|---|
| Emails to book one interview | 8–14 back-and-forth | Zero — candidate self-schedules |
| Time to confirmed booking | 1–3 days | < 5 minutes |
| After-hours scheduling | Waits until next day | Candidates book 24/7 |
| No-show rate | 15–25% | < 5% with reminder sequence |
| Double-booking risk | High — manual calendars | Zero — live sync prevents it |
| Video link generation | Manual copy-paste | Auto-generated per booking |
| Reschedule handling | Full email thread restarts | Candidate self-reschedules |
| Coordinator time per hire | 3–6 hours scheduling admin | < 10 minutes oversight |
Connect your calendar and Hansa handles every booking automatically — free forever.