Hansa sends personalised WhatsApp messages, emails, and SMS at exactly the right moment — application received, shortlisted, interview booked, or rejected — so no candidate is ever left guessing.
Higher response rate vs manual outreach
Message delivery rate across all channels
Channels supported — WhatsApp, Email, SMS
Companies using Hansa Outreach today
Link Hansa to your ATS or use our native pipeline. Every candidate status change becomes an outreach trigger.
One-time setupDefine messages per stage — applied, shortlisted, interview booked, rejected. Set delays, channels, and personalisation variables.
Fully configurableWhen a candidate moves stage, Hansa fires the right message on the right channel at the right time, personalised with their details.
AutomatedOpen rates, reply rates, and conversion data let you see which messages work and refine your sequences over time.
Data-drivenReach candidates on their preferred channel with rich text, quick-reply buttons, and read receipts via the official WhatsApp Business API.
✓ High open ratesSend beautifully formatted emails with candidate name, role, and custom fields merged in. Supports HTML templates and plain text fallback.
✓ Any templateWhen WhatsApp or email goes unread, Hansa automatically retries via SMS to maximise the chance a candidate sees your message.
✓ Auto-fallbackMessages fire on ATS events — application received, shortlisted, rejected, no-show — without any manual intervention.
✓ Event-drivenHansa reads candidate replies and responds to common queries — confirming attendance, sharing directions, rescheduling — instantly.
✓ 24/7 responsesTrack sent, delivered, opened, clicked, and replied metrics per message and per sequence to continuously optimise your outreach.
✓ Full visibilityThe message composer lets you draft templates with dynamic variables — first name, role, company, interview time — that are filled in from live candidate data at send time. Preview exactly what each candidate will receive before going live.
Chain messages across days and channels. Add conditional branches — if no reply in 48 hours, send an SMS nudge; if they reply, pause the sequence and notify the recruiter. Fully visual, no code needed.
Every message Hansa sends is tracked end to end — delivered, opened, clicked, replied, and converted. Use this data to A/B test templates, identify drop-off points, and continuously improve candidate experience.
| What you are measuring | Without Hansa | With Hansa Outreach |
|---|---|---|
| Time spent on candidate comms | 3–5 hours per recruiter per day | Near zero — fully automated |
| Candidate response rate | 15–25% | 60–80% on WhatsApp |
| Ghost-rate (no-shows) | 25–35% of interviews | Under 10% with automated nudges |
| Message consistency | Varies by recruiter | Identical, on-brand every time |
| Communication speed | Hours to days | Within minutes of status change |
| Channel coverage | Email only | WhatsApp + Email + SMS |
“Our no-show rate was 28%. After setting up Hansa's automated reminder sequences on WhatsApp, it dropped to 7% in the first month. The ROI was immediate.”
“I used to spend two hours every morning sending update emails. Now Hansa does it while I sleep. Candidates consistently tell us our communication is the best they have experienced.”
“WhatsApp response rates are incredible compared to email. We went from 18% reply rate to 71% just by switching our primary outreach channel through Hansa.”
Set up your first outreach sequence in 10 minutes. Free for your first 500 messages.